Your fleet's AI assistant. Routine work — done.
FleetFlow takes over what eats your day — the inbox, reports, fuel control, driver calls — and gives you back time for decisions and people. You have time for a coffee.
By VivaDrive — 700+ fleets since 2019 · Fleet Derby 2024: AI in management · Google for Startups (AI) · Running with PZU
Three things. I'd handle them in this order:
For fleets of 20+ vehicles — cars and trucks
GDPR-compliant · data in the EU · we connect to the systems you already use
Telematics optional — FleetFlow also works without it, on invoices, cards, and documents.
Are you managing a fleet — or an inbox?
Anomalies surface after the fact, the CFO asks about budget, and there's never a week left for a driver conversation.
Average time wasted on manual fleet reports and data analysis. That's 780 hours annually.
Estimated losses for a 50-vehicle fleet from undetected fuel anomalies, delayed maintenance, and invoice errors.
You learn about problems too late. CFO asks about costs, you search through 5 systems.
One assistant. Three changes to your week.
AI takes over the routine and watches the money — you get back to managing a fleet, not an inbox.
Hand the repetitive work to mAIster
Works 24/7, in 20+ languages, on your data.
Inbox under AI control
The assistant reads the fleet inbox: classifies requests, extracts data from attachments, and drafts replies. You only see what needs a decision.
Voicebots for drivers (PL/UA/EN)
Drivers call like they'd call a dispatcher: step-by-step accident reporting, questions about the company car — and abroad, a live interpreter with the garage or the police.
Automations on fleet data
Fuel, telematics, and costs in one stream. The assistant flags what breaks fleet policy: weekend refuelings, outlier consumption, costs growing faster than mileage.
The CFO report? Done before your coffee went cold.
Everywhere your fleet loses quietly
The assistant checks, calculates, and compares on its own — before a loss becomes a budget line.
Service without overpaying
Service invoices analyzed against the market and the vehicle's history: which line items are inflated and what a repair should cost. Coming soon: quote assessment before you accept it.
Fuel budget under control
Consumption and price trends: does the budget hold, and do you need a year-end reserve — with numbers, not gut feeling.
Fleet financing
Purchase, leasing, or rental: an assessment of your current terms against the market and guidance on financing renewals.
Prevention and claims
Telematics, claims history, and fuel transactions in one risk picture — with an action plan that actually lowers claims.
No regulatory surprises
Monitoring of legal changes affecting transport and mobility, plus help turning them into better internal rules — starting with your fleet policy.
Reclaimed time has an address: your drivers and your fleet's future
Here AI supplies the data — the decisions and conversations are yours.
Working with drivers
0–100 driving scores and risk-raising behaviors gathered into a driver profile. The assistant preps you for coaching conversations and runs SMS/e-mail campaigns that improve driving style.
Decarbonization and ESG
Fleet emissions (Scope 1 and 2) calculated for sustainability reporting, ready answers for customer ESG questionnaires (VSME standard), and electrification analysis: which vehicles are worth switching to EV — without overpaying or risking your transport tasks.
Strategy instead of firefighting
Quarterly fleet review, cost scenarios, and investment priorities — prepared by the assistant, approved by you.
Under the hood: all your fleet data, connected
FleetFlow connects the data you already have — vehicles, drivers, fuel, telematics, claims, service, finance — with what's happening outside: prices, regulations, the market. And it understands how it all fits together. So you just ask, in plain language — by voice or chat — and the answer comes back with context, a recommendation, and its source.
Connect the data you have
Invoices and CSVs are enough to start — telematics and fuel cards come later, with no migration and no hardware.
The assistant connects the facts
mAIster organizes the data and assembles it into one live picture of your fleet — it knows which refueling belongs to which vehicle, driver, and invoice.
You ask — and act
Ready recommendations and alerts. Ask like you'd ask an expert; the answer comes with a source and a next step.
mAIster — your digital fleet handyman that never sleeps
mAIster is the face of the AI assistant team inside FleetFlow. You talk to it like an expert — by text or voice — and it manages fuel, costs, risk, ESG, and driver communication.
A team of specialized assistants
Every fleet domain gets its own AI assistant: risk and insurance, fuel and cost, ESG, driver operations. Analysis and recommendations in seconds.
Voice assistant, 24/7
Speak to the system like a human. Voice AI answers in real time and supports drivers on the road in Polish, Ukrainian, and English — 20+ languages in total, with no dispatcher to hire.
Proactive, not reactive
mAIster doesn't wait to be asked. It spots a fuel leak, an upcoming service, or a penalty risk and suggests the fix before it becomes a problem.
Choose a specialist
Each expert knows your fleet and specializes in a different area.
What you can realistically reclaim
FleetFlow is new — and we won't pretend otherwise. No borrowed case studies, no made-up stars. Behind it stands VivaDrive: trusted by 700+ fleets since 2019. Below are the targets we'll measure on your data during a 14-day pilot.
That's the time manual reports and analysis usually eat
Automation cuts mistakes in invoices and reports
Goal: the pilot pays for itself in month one
Estimated savings potential for a 50-vehicle fleet
2-week pilot
Pick one process (e.g. fuel cost control). We connect FleetFlow. After 14 days you get a savings report. If you don't see value — you don't pay.
Simple pricing: pay for AI work, not for vehicle count
Every plan is a monthly pool of assistant queries — shared across your whole company. Start with a 14-day pilot, risk-free. You pay once you see the value.
One question to the assistant = one query. Whether it's "how many vehicles do we have?" or a "TOP 10 risk of the year" combining claims, fuel, and telematics — all the AI work inside is included. Triggering an automation counts the same: as 1.
All regular use of the app: dashboards, trip maps, reports, DigitalFleet and iFlota syncs, CSV imports, adding vehicles and users. You only pay when AI works on your request.
A manager typically asks 2–3 times a week — 150 queries easily covers a small team, 500 a whole company asking daily. You see usage live in the app, and the pool renews every month.
Start
typically fleets up to ~30 vehicles
For small fleets that want to organize data and control costs.
- 150 AI queries / mo.
- All FleetFlow features included
- Unlimited vehicles and users
- Email support
Growth
typically 30–100 vehicles
For growing fleets where the whole team uses the assistant.
- 500 AI queries / mo.
- All FleetFlow features included
- Unlimited vehicles and users
- Email support
Pro
typically 100–300 vehicles
For larger fleets that ask daily and give drivers a voice.
- 1,500 AI queries / mo.
- All FleetFlow features included
- Voice AI for drivers: 300 min / mo. included
- Priority support
Enterprise
fleets of 300+ and multiple locations
For companies we build dedicated features for.
- Custom AI query pool
- Dedicated integrations (accounting / ERP)
- Co-development of features
- SLA and a dedicated onboarding lead
Drivers talk to the bot in Polish, Ukrainian, and English. Voice minutes are billed separately — they don't eat into your team's query pool. The Pro plan includes 300 minutes.
Net prices, billed monthly. The query pool is shared by all users in your company and renews on the 1st of each month — you can always see current usage in the app (Settings → Plan & usage). Fleet sizes are indicative and don't limit adding vehicles — we'll match the plan to your fleet.
Compare plans
| Feature | Start | Growth | Pro | Enterprise |
|---|---|---|---|---|
| AI queries / mo. | 150 | 500 | 1,500 | custom |
| Vehicles and users | unlimited | unlimited | unlimited | unlimited |
| All features: dashboard, mAIster, integrations, ESG, automations | ||||
| Voice AI for drivers | minute packages | minute packages | 300 min included | custom |
| Dedicated integrations and co-development | – | – | – | |
| Support | priority | SLA + lead |
Come in early, gain the most.
Two ways to start with FleetFlow risk-free — and genuinely shape the product.
A PZU iFlota client? 3 months of FleetFlow free.
We build the technology behind PZU iFlota. If you already use it, we'll set up full FleetFlow for you for 3 months at no cost — real data, real savings, no commitment.
Bring your ideas — we'll build them with you.
We work with companies and develop new features for their real processes. Tell us what's missing in your fleet — we'll build it together.
Frequently asked questions
What fleet managers ask most often.
Security & compliance
Fleet data is sensitive data. We treat it that way from day one.
GDPR-compliant processing and data-processing agreements.
Hosting and storage exclusively within the European Union.
We don't train models on your data without consent.
Data encrypted in transit and at rest.