Your fleet's AI assistant. Routine work — done.
FleetFlow reads your fleet data and shows where money leaks quietly: fuel abuse, inflated service invoices, overdue maintenance. A 14-day pilot on your own data — before you close the 2027 budget.
Free pilot. No commitment. You pay once you see the value.
By VivaDrive — 700+ fleets since 2019 · Fleet Derby 2024: AI in management · Google for Startups (AI) · Technology proven in the fleet programme of the country's largest insurer
Three things. I'd handle them in this order:
That's one query. The Start plan gives you 150 per month.
For fleets of 20+ vehicles — cars and trucks
GDPR-compliant · data in the EU · we connect to the systems you already use
Telematics optional — FleetFlow also works without it, on invoices, cards, and documents.
Are you managing a fleet — or an inbox?
Anomalies surface after the fact, the CFO asks about budget, and there's never a week left for a driver conversation.
Average time wasted on manual fleet reports and data analysis. That's 780 hours annually.
Estimated losses for a 50-vehicle fleet from undetected fuel anomalies, delayed maintenance, and invoice errors.
You learn about problems too late. CFO asks about costs, you search through 5 systems.
One assistant. Three changes to your week.
AI takes over the routine and watches the money — you get back to managing a fleet, not an inbox.
Hand the repetitive work to mAIster
Works 24/7, in 20+ languages, on your data.
Inbox under AI control
The assistant reads the fleet inbox: classifies requests, extracts data from attachments…
Voicebots for drivers (PL/UA/EN)
Drivers call like they'd call a dispatcher: step-by-step accident reporting, questions…
Automations on fleet data
Fuel, telematics, and costs in one stream. The assistant flags what breaks fleet policy…
The CFO report? Done before your coffee went cold.
Everywhere your fleet loses quietly
The assistant checks, calculates, and compares on its own — before a loss becomes a budget line.
Service without overpaying
Service invoices analyzed against the market and the vehicle's history: which line items…
Fuel budget under control
Consumption and price trends: does the budget hold, and do you need a year-end reserve…
Fleet financing
Purchase, leasing, or rental: an assessment of your current terms against the market and…
Prevention and claims
Telematics, claims history, and fuel transactions in one risk picture — with an action…
No regulatory surprises
Monitoring of legal changes affecting transport and mobility, plus help turning them into…
Reclaimed time has an address: your drivers and your fleet's future
Here AI supplies the data — the decisions and conversations are yours.
Working with drivers
0–100 driving scores and risk-raising behaviors gathered into a driver profile. The…
Decarbonization and ESG
Fleet emissions (Scope 1 and 2) calculated for sustainability reporting, ready answers…
Strategy instead of firefighting
Quarterly fleet review, cost scenarios, and investment priorities — prepared by the…
Drivers call, the assistant picks up
A driver calls as if reaching a dispatcher — in Polish, Ukrainian, or English — and is walked through a damage report step by step, or simply asks about the company car. Abroad, the same assistant interprets the conversation with a garage or the police.
Voice packages from 149 złUnder the hood: all your fleet data, connected
FleetFlow connects the data you already have — vehicles, drivers, fuel, telematics, claims, service, finance — with what's happening outside: prices, regulations, the market. And it understands how it all fits together. So you just ask, in plain language — by voice or chat — and the answer comes back with context, a recommendation, and its source.
Connect the data you have
Invoices and CSVs are enough to start — telematics and fuel cards come later, with no migration and no hardware.
The assistant connects the facts
mAIster organizes the data and assembles it into one live picture of your fleet — it knows which refueling belongs to which vehicle, driver, and invoice.
You ask — and act
Ready recommendations and alerts. Ask like you'd ask an expert; the answer comes with a source and a next step.
mAIster — your digital fleet handyman that never sleeps
mAIster is the face of the AI assistant team inside FleetFlow. You talk to it like an expert — by text or voice — and it manages fuel, costs, risk, ESG, and driver communication.
A team of specialized assistants
Every fleet domain gets its own AI assistant: risk and insurance, fuel and cost, ESG, driver operations. Analysis and recommendations in seconds.
Voice assistant, 24/7
Speak to the system like a human. Voice AI answers in real time and supports drivers on the road in Polish, Ukrainian, and English — 20+ languages in total, with no dispatcher to hire.
Proactive, not reactive
mAIster doesn't wait to be asked. It spots a fuel leak, an upcoming service, or a penalty risk and suggests the fix before it becomes a problem.
Choose a specialist
Each expert knows your fleet and specializes in a different area.
What you can realistically reclaim
FleetFlow is new — and we won't pretend otherwise. No borrowed case studies, no made-up stars. Behind it stands VivaDrive: trusted by 700+ fleets since 2019. Below are the targets we'll measure on your data during a 14-day pilot.
That's the time manual reports and analysis usually eat
Automation cuts mistakes in invoices and reports
Goal: the pilot pays for itself in month one
Estimated savings potential for a 50-vehicle fleet
14-day pilot — free, on your own data.
You pick one process (e.g. fuel control). We connect the data — invoices and CSV files are enough. After 14 days you get a report: what we found and what it's worth. If you want to continue, you choose a plan. If not, we part ways with no invoice. For 14 days you get access to all features — the only limit is the AI query pool.
Simple pricing: pay for AI work, not for vehicle count
Every plan is a monthly pool of assistant queries — shared across your whole company. Start with a 14-day pilot, risk-free. You pay once you see the value.
One question to the assistant = one query. Whether it's "how many vehicles do we have?" or a "TOP 10 risk of the year" combining claims, fuel, and telematics — all the AI work inside is included. Triggering an automation counts the same: as 1.
All regular use of the app: dashboards, trip maps, reports, DigitalFleet and iFlota syncs, CSV imports, adding vehicles and users. You only pay when AI works on your request.
A single manager asking a few times a week fits in Start. Once you switch on monitoring of fuel, maintenance, and invoices, that alone consumes queries — a team using the assistant daily with automations on usually passes 150 in the second week. You see usage live in the app; at 80 % of the pool we suggest a higher plan or a top-up.
Start
Order instead of Excel
For small fleets that want to organize data and control costs.
- Vehicles, drivers, assignments, absences and damages
- Fuel and driving analysis
- Chats with the mAIster assistant
- Management centre: 2 recurring tasks
- 150 AI queries / mo.
- Email support
Designed for fleets up to ~100 vehicles
Growth
No analyst needed
For fleets where the whole team uses the system.
- Everything in Start
- Company structure and cost allocation (cost centres) with export
- AI mailbox
- Driver campaigns
- Service: repair invoice analysis
- Fuel budgets
- Management centre: 10 recurring tasks
- 500 AI queries / mo.
Designed for fleets up to ~300 vehicles
Pro
No department needed
For fleets that report ESG and manage financing.
- Everything in Growth
- Green fleet: EV audit, CO₂ emissions, charging
- Fleet financing
- Management centre: unlimited tasks
- Voice AI for drivers: 300 min / mo. included
- 1,500 AI queries / mo.
- Priority support
No fleet size limit
Enterprise
For companies we build dedicated features for.
- Everything in Pro
- Dedicated integrations (accounting / ERP)
- SSO and multiple companies in one organization
- Co-development of features
- Custom AI query pool
- SLA and a dedicated onboarding lead
Multiple companies and locations
Drivers call as if reaching a dispatcher — in Polish, Ukrainian, and English: damage reports step by step, questions about the car, an interpreter when dealing with a garage abroad. Minutes are billed separately and don't eat into your team's query pool. The Pro plan includes 300 minutes.
Compare plans
| Feature | Start | Growth | Pro | Enterprise |
|---|---|---|---|---|
| Vehicles, drivers, assignments, absences, damages | ||||
| Fuel and driving analysis | ||||
| Chats with the mAIster assistant | ||||
| My files | ||||
| Management centre (recurring tasks) | 2 tasks | 10 tasks | unlimited | unlimited |
| Company structure and cost allocation (cost centres) | – | |||
| AI mailbox | – | |||
| Driver campaigns | – | |||
| Service: repair invoice analysis | – | |||
| Fuel budgets | – | |||
| Green fleet (EV audit, CO₂ emissions, charging) | – | – | ||
| Fleet financing | – | – | ||
| AI queries / mo. | 150 | 500 | 1,500 | custom |
| Voice AI for drivers | minute packages | minute packages | 300 min included | custom |
| Dedicated integrations, SSO, multiple companies | – | – | – | |
| Support | priority | SLA + lead | ||
| Recommended fleet size | up to ~100 | up to ~300 | no size limit | multiple companies |
The app keeps working without limits — dashboards, maps, reports, imports. The assistant offers a 100-query top-up or a move to a higher plan: right away or from next month. Nothing is blocked without your decision.
Net prices, billed monthly. The query pool is shared by all users in your company and renews on the 1st of each month — you can always see current usage in the app (Settings → Plan & usage). Fleet sizes are indicative and don't limit adding vehicles — we'll match the plan to your fleet.
Start on the data you already have.
You don't have to migrate your system to find out where your fleet leaks money.
Using a different fleet system?
Try FleetFlow on the same data. We import your vehicle, driver, and cost history — 3 months at no cost, no commitment.
Frequently asked questions
What fleet managers ask most often.
Security & compliance
Fleet data is sensitive data. We treat it that way from day one.
GDPR-compliant processing and data-processing agreements.
Hosting and storage exclusively within the European Union.
We don't train models on your data without consent.
Data encrypted in transit and at rest.