Your fleet under control. Less spreadsheet, more decisions.
FleetFlow brings your fleet's data into one place and automates reporting, fuel control, maintenance, and ESG. Instead of 15 hours a week in spreadsheets — 15 minutes for decisions.
By VivaDrive — 700+ fleets since 2019 · Fleet Derby 2024: AI in management · Google for Startups (AI) · Running with PZU
Three things. I'd handle them in this order:
For fleets of 20+ vehicles — cars and trucks
GDPR-compliant · data in the EU · we connect to the systems you already use
Telematics optional — FleetFlow also works without it, on invoices, cards, and documents.
80% time on Excel. 20% on management.
Your fleet generates data. You drown in spreadsheets.
Average time wasted on manual fleet reports and data analysis. That's 780 hours annually.
Estimated losses for a 50-vehicle fleet from undetected fuel anomalies, delayed maintenance, and invoice errors.
You learn about problems too late. CFO asks about costs, you search through 5 systems.
One dashboard. Entire fleet. Zero Excel.
FleetFlow unifies all fleet data into one intelligent system. AI creates reports, detects anomalies, and suggests decisions. You act.
TCO report ready before you finish your coffee. AI pulls data from all systems and generates insights.
AI monitors every refueling 24/7. Anomalies detected in real-time before they become problems.
Automatic reminders for maintenance and insurance. Zero penalties. Zero downtime.
One API to telematics, fuel cards, ERP, and insurance. FleetFlow aggregates data automatically.
From chaos to control in 3 steps
No implementation marathon. First insights the day you connect your data.
Start with the data you have
No hardware to install. Begin with invoices, fuel cards, and documents — telematics is optional. One connection, zero migration.
mAIster analyzes
The AI assistant team cleans data, calculates TCO, detects anomalies, and prepares reports — automatically, 24/7.
You decide
You get ready-made recommendations and alerts. Ask mAIster like an expert and act on facts instead of hunting for data.
mAIster — your digital fleet handyman that never sleeps
mAIster is the face of the AI assistant team inside FleetFlow. You talk to it like an expert — by text or voice — and it manages fuel, costs, risk, ESG, and driver communication.
A team of specialized assistants
Every fleet domain gets its own AI assistant: risk and insurance, fuel and cost, ESG, driver operations. Analysis and recommendations in seconds.
Voice assistant, 24/7
Speak to the system like a human. Voice AI answers in real time and supports drivers on the road in Polish, Ukrainian, and English — 20+ languages in total, with no dispatcher to hire.
Proactive, not reactive
mAIster doesn't wait to be asked. It spots a fuel leak, an upcoming service, or a penalty risk and suggests the fix before it becomes a problem.
Choose a specialist
Each expert knows your fleet and specializes in a different area.
Discover fleet automation potential
Stop fuel leakage
System catches suspicious refueling transactions. End unauthorized usage.
Audit-ready CO₂ and ESG reports
Reporting obligations (CSRD, fleet CO₂ emissions) keep growing. What took days in Excel, FleetFlow assembles in hours — in a format your auditor accepts.
End unexpected breakdowns
Our AI predicts failures before they appear on the road. Automatically schedules maintenance.
Upload an invoice — data lands itself
No integration, no manual re-typing. Drop an invoice or scan and AI-powered OCR turns it into fleet data in seconds. The fastest way to start — without connecting anything.
Other tools show data. FleetFlow tells you what to do with it.
Ask in plain language — get an answer, a recommendation, and a ready action. No clicking through dashboards.
Ask, don't search
"What needs my attention this week?" — FleetFlow pulls data from the whole fleet and hands back a ready, prioritized answer. Everyone has dashboards; answers are rare.
Three things. I'd handle them in this order:
Costs explained, not just displayed
Not raw numbers. FleetFlow tells you how much, whether that's a lot, why (market vs your fleet), and where the biggest lever is — with a CFO export.
Forecast about 750k PLN — roughly 2% less than last year, despite pricier fuel.
Know who and what to do
Instead of telematics tables — a concrete recommendation: which driver to coach, why, and how much it will realistically save.
Two drivers drag the fleet score down the most:
What you can realistically reclaim
FleetFlow is new — and we won't pretend otherwise. No borrowed case studies, no made-up stars. Behind it stands VivaDrive: trusted by 700+ fleets since 2019. Below are the targets we'll measure on your data during a 14-day pilot.
That's the time manual reports and analysis usually eat
Automation cuts mistakes in invoices and reports
Goal: the pilot pays for itself in month one
Estimated savings potential for a 50-vehicle fleet
2-week pilot
Pick one process (e.g. fuel cost control). We connect FleetFlow. After 14 days you get a savings report. If you don't see value — you don't pay.
Simple pricing, scaled to your fleet size
Every plan starts with a 14-day pilot — risk-free. You pay once you see the value.
Start
For small fleets that want to organize data and control costs.
- Up to 30 vehicles
- Fleet dashboard and TCO reports
- Fuel cost control
- Reminders: service, insurance
Growth
For growing fleets that want automation and AI assistants.
- Up to 100 vehicles
- mAIster — AI assistants
- Telematics and fuel-card integrations
- ESG / CO₂ reports and automations
Pro
For larger fleets that need full automation and support.
- Up to 300 vehicles
- Voice AI for drivers (PL/UA/EN)
- Advanced automations and alerts
- Priority support
Enterprise
For 300+ fleets and companies we build dedicated features for.
- 300+ vehicles, multiple locations
- Dedicated integrations (accounting/ERP)
- Co-development of features
- SLA and a dedicated onboarding lead
Net prices, billed monthly. Vehicle limits are indicative — we'll match the plan to your fleet.
Compare plans
| Feature | Start | Growth | Pro | Enterprise |
|---|---|---|---|---|
| Vehicles | up to 30 | up to 100 | up to 300 | 300+ |
| Fleet dashboard & TCO reports | ||||
| Fuel cost control | ||||
| mAIster — AI assistants | – | |||
| Integrations (telematics, cards) | – | |||
| ESG / CO₂ reports | – | |||
| Voice AI for drivers | – | – | ||
| Dedicated integrations (accounting/ERP) | – | – | – | |
| Support | priority | SLA + lead |
Come in early, gain the most.
Two ways to start with FleetFlow risk-free — and genuinely shape the product.
A PZU iFlota client? 3 months of FleetFlow free.
We build the technology behind PZU iFlota. If you already use it, we'll set up full FleetFlow for you for 3 months at no cost — real data, real savings, no commitment.
Bring your ideas — we'll build them with you.
We work with companies and develop new features for their real processes. Tell us what's missing in your fleet — we'll build it together.
Frequently asked questions
What fleet managers ask most often.
Security & compliance
Fleet data is sensitive data. We treat it that way from day one.
GDPR-compliant processing and data-processing agreements.
Hosting and storage exclusively within the European Union.
We don't train models on your data without consent.
Data encrypted in transit and at rest.